Why should I choose Incorporate Ontario?

🔍 Trusted & Experienced We pride ourselves on our thorough and compliant review process, ensuring your business formation is precise and error-free. 🌟 Empowering Entrepreneurship By opting for our company, you’re not just choosing a service—you’re embracing a hybrid approach that combines the best of both worlds. Enjoy the flexibility and control of a ‘do it yourself’ strategy, while also benefiting from the expertise and peace of mind that comes with professional assistance. It’s the perfect balance for the modern entrepreneur—affordable, comprehensive, and human-centered. 👥 Personalized Attention Every client at Incorporate Ontario receives personalized attention. Our specialists treat your business with utmost care and professionalism, available to provide support via phone, live chat, or email. At the end of the day, your success is our business. ⚡ Super Express Service Experience our super express incorporation services designed for fast processing. Our specialists work diligently to complete your filing within 2 business hours of order placement, delivering your incorporation documents in record time. 💲 Affordable Pricing Understanding the financial challenges of new entrepreneurs, Incorporate Ontario offers an affordable pricing structure. We believe that cost should not be a barrier to your business aspirations, providing a cost-effective solution for your incorporation needs.

Why should I incorporate my business as a standard corporation?

Name Protection: Your specific corporate name cannot be registered by other businesses, adding a layer of brand protection. Limited Personal Liability: A corporation is a separate legal entity from its owners, limiting the personal liability of its directors towards the company’s creditors. Shareholders are not liable for the company’s debts. Perpetual Life: A corporation can continue to exist beyond the lifespan of its founders; Ownership can change hands. Attracting Investors: Corporations are more appealing to investors due to limited liability and easy transfer of shares. Tax Advantages: Corporations often have access to tax advantages and lower tax rates. Access to Capital: Corporations can sell securities to increase capital. Credibility: Incorporating can boost credibility in the eyes of partners and customers. Separate Credit Rating: Regardless of an owner’s personal credit scores, corporations acquire their own credit rating, and may find it easier to obtain corporate credit. Employee Perks: Corporations can offer stock options and retirement plans as part of their benefits package, which can be attractive to potential employees.

How quickly can my business be incorporated?

We can have your business incorporated in just 30 MINUTES!

What is required to incorporate my business?

Choose a Business Name: Your business name must be unique and distinguishable from other registered business names in Ontario. You have the option to choose your own name or have the government assign you a numbered name. If you are registering a named corporation, you will need a NUANS report (Purchasable through our incorporation packages). If we find any issues with the proposed name we will guide you and suggest possible names that would be viable for the incorporation. Incorporators, Directors, Officers, and Shareholders: In the process of incorporation, you must determine the directors, officers and their respective roles, and the shareholders of the corporation. At least one person is required to serve as an incorporator, director, and shareholder, and it’s possible for a single individual to occupy all three positions. For further information please see the question “What are the roles in a corporation?” Registered Office Address: Every business is required to have a registered office address, which could be either a commercial or a residential location. If you do not have an accessible address in Ontario, our Address & Mail Forwarding Service is available for purchase (Only available for registration purposes). Initial Return Filing: All corporations in Ontario are required to submit their initial return within 60 days following their incorporation. If this return is not filed, the corporation will be deemed non-compliant with the corporate registry. This non-compliance could lead to the government dissolving the corporation.

What are the roles in a corporation?

Incorporators: Incorporators are the individuals who are responsible for the process of incorporation. They file the necessary paperwork with the appropriate government agency to legally form the corporation. In many cases, the incorporator can be an attorney or a service company that specializes in incorporations. Once the corporation is formed, the incorporator’s role is typically complete. Directors: The board of directors is a group of individuals elected by the shareholders to oversee the management of the corporation. They make high-level decisions and set the strategic direction of the company. Directors are responsible for appointing officers and they have a fiduciary duty to protect the interests of the shareholders. Officers: Officers are individuals appointed by the board of directors to manage the day-to-day operations of the corporation. Common officer positions include the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). Officers are considered employees of the corporation and they carry out the strategies set by the board of directors. Shareholders: Shareholders are the owners of the corporation. They hold shares of stock, which represent a portion of ownership in the corporation. Shareholders have the right to vote on major corporate decisions, such as electing directors, and they may benefit from the corporation’s profitability in the form of dividends.

Are there any residency requirements to incorporate in Ontario?

No, there are no residency requirements to incorporate in Ontario. Directors may be from other domestic or foreign jurisdictions. Incorporators must be individuals or other Ontario businesses.

What do I need to know after incorporating?

Initial Return Filing: All corporations in Ontario are required to submit their initial return within 60 days following their incorporation. If this return is not filed, the corporation will be deemed non-compliant with the corporate registry. This non-compliance could lead to the government dissolving the corporation. Minute Book: Keeping a minute book is mandatory for all corporations. This will keep records of corporate documents such as your corporation’s Certificate of Incorporation, Articles of Incorporation, General Corporate Bylaws, Banking Bylaws, Minutes of company meetings, agreements and resolutions, Copies of the forms filed with the Ministry, Ledgers and Registers, Share Certificates. A standard minute book (Includes corporate bylaws, register and ledger) is available for purchase through our incorporation packages. Business Number: After incorporation, a CRA business number is generated for the corporation. We can obtain the business number for you through the service purchasable in all incorporation packages. CRA Program Accounts: The Canada Revenue Agency (CRA) has several program accounts that businesses may need to register for, depending on their specific operations. Here are the six major CRA program accounts: Corporate Income Tax (RC): This account is required if your business is incorporated. Goods and Services Tax/Harmonized Sales Tax (RT): This account is needed if your business collects GST/HST. Payroll Deductions (RP): If your business pays employees, you’ll need to register for this account. Import-Export (RM): If your business imports goods or services abroad, you’ll need this account. Import-Export (RX): If your business sells goods or services abroad, you’ll need this account. Registered Charity (RR): If your business has intent to become a charity organization, you’ll need this account. Additional Permits & Licences: After incorporating your business, you may need to obtain additional permits and licenses based on the nature of your operations. These are typically obtained through your local city hall or municipal office.

What is required to maintain my corporation?

Minute Book & Corporate Records: It’s essential that your corporation’s minute book is consistently updated to reflect any amendments, resolutions, and filings that occur. Annual Returns: An annual return needs to be filed with Service Ontario yearly, with the due date being the anniversary of the corporation’s incorporation. Additionally, if your corporation is registered in other provinces and/or territories, you are also required to submit annual returns for those jurisdictions. These filings are different from the filings that are needed to be done with the CRA. Tax Filings: Financial tax filings must be completed for each financial period with the CRA. These filings are different from the filings that are needed to be done with Service Ontario. Obtain & Renew Necessary Licenses and Permits: Obtain the renew necessary licenses and permits for your business operations. Maintain Compliance with Employment Standards: If your corporation has employees it must maintain compliance with a wide range of ongoing obligations under accessibility, employment standards, health and safety, human rights, and pay equity laws.

Will I receive any post-incorporation support?

Yes, we offer 3 types of post-incorporation and maintenance services.

How can a foreign business operate in Ontario?

Please see our packages for Business Registry By Non-Residents

Ontario Corporation | Register your Business in 30 minutes!

Shareholders

Number of Shareholders

First Shareholder

First Shareholder Details

Name of first shareholder

Address of first shareholder

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Number of share for first shareholder

Share Class of First Shareholder

Class A
Class B
Class A & B

Number of 'A' share for first shareholder

Number of 'B' share for first shareholder

Number of 'A' share for first shareholder

Number of 'B' share for first shareholder

2nd Shareholder

2nd Shareholder Details

Name of 2nd shareholder

Address of 2nd shareholder

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Number of share for 2nd shareholder

Share Class of 2nd Shareholder

Class A
Class B
Class A & B

Number of 'A' share for 2nd shareholder

Number of 'B' share for 2nd shareholder

Number of 'A' share for 2nd shareholder

Number of 'B' share for 2nd shareholder

3rd Shareholder

3rd Shareholder Details

Name of 3rd shareholder

Address of 3rd shareholder

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Number of share for 3rd shareholder

Share Class of 3rd Shareholder

Class A
Class B
Class A & B

Number of 'A' share for 3rd shareholder

Number of 'B' share for 3rd shareholder

Number of 'A' share for 3rd shareholder

Number of 'B' share for 3rd shareholder

4th Shareholder

4th Shareholder Details

Name of 4th shareholder

Address of 4th shareholder

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Number of share for 4th shareholder

Share Class of 4th Shareholder

Class A
Class B
Class A & B

Number of 'A' share for 4th shareholder

Number of 'B' share for 4th shareholder

Number of 'A' share for 4th shareholder

Number of 'B' share for 4th shareholder

5th Shareholder

5th Shareholder Details

Name of 5th shareholder

Address of 5th shareholder

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Number of share for 5th shareholder

Share Class of 5th Shareholder

Class A
Class B
Class A & B

Number of 'A' share for 5th shareholder

Number of 'B' share for 5th shareholder

Number of 'A' share for 5th shareholder

Number of 'B' share for 5th shareholder

Note: If you want to add more than 5 Shareholders, we have the option to customize your order. For now, please place an order adding the five Shareholders and inform us by phone, email or web chat to include additional officers (up to 10). You can also inform the agent while reviewing the order with you.

❌Interpretations of Articles	❌Adding Officers (CEO, President)	❌Adding Shareholders
❌Share Distribution (who owns what percentage)	❌Director's Resolutions	❌Central Securities Register
❌Borrowing Powers	❌Share Classes	❌Share Transfer Rules

✔Definitions and Interpretations	✔Adding Officers (CEO, President)	✔Adding Shareholders
✔Share Distribution (who owns what percentage)	✔Director's Resolutions	✔Central Securities Register
✔Borrowing Powers	✔Share Classes	✔Share Transfer Rules

✔Definitions and Interpretations	✔Adding Officers (CEO, President)	✔Adding Shareholders
✔Share termination: complex structure	✔Director's Rights & Responsibilities	✔Shareholder's Rights & Duties
✔Borrowing: shareholders’ approval required/not required	✔Share class: up to 5 classes	✔Share transfer: not eligible/to corporation/to public

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